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Background Check Application

PNAHA Background Check / Screening

The safety of its participants is of paramount importance to PNAHA & USA Hockey. This includes not only on-ice safety, but also off-ice safety in any part of our programs. PNAHA has long had systems in place to protect its participants from physical abuse, sexual abuse and other types of abuse and misconduct that can be harmful to youth hockey players. These include without limitation Physical Abuse, Sexual Abuse, Screening, Locker Room Supervision and Hazing Policies, in addition to Codes of Conduct applicable to administrators, coaches, officials, parents, players and spectators.

The mandatory Background Check / Screening Program  includes high school and spring/summer hockey programs as well as the usual winter season.  Any adult who has routine access to children (under the age of majority), be they referees, coaches (head and assistants), managers, locker room attendants, team drivers etc, must complete the Background Check process PRIOR to participating.  Those who do not appear on the current Approved list are disqualified from participating in any PNAHA activities and anyone that does participate without being approved will be referred to the PNAHA disciplinary committee for appropriate action.

Click here to see the list of approved background checks.

Coaching Code of Ethics

The Coaching Ethics Code is intended to provide both the general principles and the decision rules to cover most situations encountered by coaches. It has as its primary goal the welfare and protection of the individuals and groups with whom coaches work. This Code also provides a common set of values. It is the individual responsibility of each coach to aspire to the highest possible standards of conduct. Coaches should respect and protect human civil rights, and should not knowingly participate in or condone unfair discriminatory practices.

All coaches (head, assistant, Student Coach and instructors) must abide by the USA Hockey Coaching Ethics Code.In order to be eligible to coach or instruct in any PNAHA/USA Hockey activities (practices, clinics, games, tournaments, tryouts, etc.), 

Coaches Who Continue And Complete The Background Screening Agree That They Have Read, And will follow, the coaching code of ethics

Protecting Our Youth

The safety of our youth is our top priority and we look to our coaches to ensure that they are safe on an off the ice.  

As per the current USA Safe Sport Handbook,

The head coach for each team shall be responsible for monitoring his or her team so that locker rooms are being properly supervised in accordance with the Locker Room Policy, that the team’s travel is conducted in accordance with the Travel Policy, that all team electronic communications are in accordance with the Electronic Communications Policy, and that any billeting of players is in accordance with the Billeting Policy.

It is recognized that the head coach may not be personally responsible for direct supervision of each of the above areas at all times and may delegate responsibility to team personnel for certain activities or to other properly screened adults, but as the primary supervisor of the team, the head coach shall be responsible for delegating duties as necessary to result in compliance.

Background Screening

An Important part of our SafeSports program is the background screening.  PNAHA & USA Hockey’s screening policy includes set criteria for which a person may be disqualified and prohibited from serving as an employee or volunteer of PNAHA/USA Hockey. Under the policy, PNAHA will not authorize or sanction any employee or volunteer who has routine access to children unless that person consents to be screened and passes a criminal background screen conducted by the Affiliate or USA Hockey.

Your screening will be good for two seasons. If you were screened in the 2017- 2018 season you do not need to complete the background screening again this season.  The new screening scans a wider range of databases and is processed much quicker than our old system. We feel this new program will better protect your children. There will be a $20.50 cost to process your USA background screening. The fee will be collected through the website when you enter your information.  If you have resided outside the USA in the last 5 years there will be additional fees to perform the background check in that country.  For Canada it is $35. 

The following persons will be screened in accordance with this policy:

  1. Members of the PNAHA Board of Directors
  2. Local Association / Club administrators and board members
  3. Coaches
  4. Team managers
  5. Officials
  6. Locker room monitors
  7. Team bus/van drivers (unless professional transportation companies are used)
  8. Travel chaperones
  9. Billet Families
  10. Anyone with routine access to youth participants

Applicants that have not resided full time in the USA for the last 5 years will need to have a Background check done in every country that they have resided in during those 5 years.  

If you have resided exclusively in the US for the last 5 years then complete the appropriate Background check below.

If you have also resided in Canada during the last 5 years then ALSO complete the Canadian application.  

If you have lived outside of the US or Canada in the past 5 years, complete the appropriate US Background Check below and add the countries of residence in the disclosure portion of the Background check.   Please note that other countries can take a long time to perform and the cost is variable. 


All applicants need to submit the USA Background checks application.  


If you have resided in Canada in the last 5 years you must complete the registration above AND this Canadian application.

Problems With Your Background Check?

Here are some tips!

  1. If you are having problems with your confirmation, ie; No date or Name, Log back in to Sport Ngin dashboard and reprint your confirmation. If you go to purchased items, then click on order #, then in upper right hand corner you will see print confirmation; 
  2. If you have not received your email confirmation that you have passed, you can do same as above and your reprint should have your status if it has been at least 3 days, or you can email or call Sport Ngin support; Sport Ngin support help:
  3. Background checks are good for two playing seasons. If you applied in the 2013 – 2014 season you will not need to submit another check until the 2015 – 2016 season. If you need a duplicate copy of you background check for a new roster anytime in between, please follow the procedure above in #1 to reprint your background check.
  4. If you cannot log in or you have forgotten your ID or password or have a statement saying you already have a login ID you can reset your ID or password by emailing to
  5. Forgot password link:
  6. Problem with system recognizing you need to complete your Refresher Course. The Safesport Program is hosted by the United States Olympic Committee and only uploads completed files to USA Hockey.  It does not recognize that you need a Safesport Refresher Course.  To complete the Refresher, log into Go to the store at the top of the page and find the Safesport Refresher Course and add it to your bag.  Checkout and activate.  Note that when the course is complete it can 48 hours to upload to the USA hockey database.

Background Check All USA Positions Lookup

To look up the details of a completed Background Check All USA Positions registration please type in all details exactly as they appear on the final registration.

Canadian Background Check Registration- deprecate use must create new reg Lookup

To look up the details of a completed Canadian Background Check Registration- deprecate use must create new reg registration please type in all details exactly as they appear on the final registration.