Reporting Procedure

To Whom To Report

As referenced above, the SafeSport Authorization Act requires that any adult authorized by USA Hockey, a member of USA Hockey, or any Member Program, to interact with a Minor or amateur athlete at a Facility or at any event sanctioned USA Hockey or a Member Program, is considered a mandatory reporter and if any such person learns of facts that give reason to suspect that a child has suffered an incident of Child Abuse, including sexual abuse, that person shall as soon as possible make a report of the suspected abuse to the USCSS and to applicable law enforcement authorities.

Applicable state law may have additional legal duties to report suspicions or allegations of child physical or sexual abuse to the appropriate law enforcement authorities. A compilation of state law information on when a person must make a report to law enforcement authorities can be found at:

1. www.childwelfare.gov
2. www.childwelfare.gov/systemwide/laws_policies/statutes/manda.cfm                3. www.childwelfare.gov/topics/systemwide/laws-policies/state/

In addition to reporting allegations of Child Abuse or Sexual Misconduct to law enforcement and the USCSS, all adult Participants are requested and strongly encouraged to promptly report any alleged violations of the Sexual Misconduct Policy to USA Hockey so that USA Hockey is aware of the allegations and can take immediate action when appropriate. Upon receipt of any report of allegations of violations by a Participant of the Sexual Misconduct or Child Abuse Policies, USA Hockey shall promptly report such information to the USCSS.

All reports of violations of any of the USA Hockey SafeSport policies or any violations of this SafeSport Program Handbook shall be made to USA Hockey and/or to the applicable Affiliate SafeSport Coordinator.

In some instances, a Claimant may feel more comfortable reporting to their Member Program administrator. Any reports to a Member Program administrator shall be forwarded by that administrator to USA Hockey. Depending on the circumstances, USA Hockey or the Affiliate SafeSport Coordinator may refer that report to the Member Program administrator for initial action, investigation and/or discipline.

How to Report to USCSS

Reports to the USCSS may be reported by (1) completing an online report to the USCSS at www.safesport.org/report-a-concern, or by (2) calling 720-524-5640. Reports to the USCSS shall be handled according to the USCSS Code.

How to Report to USA Hockey

Reports to USA Hockey may be made by: (1) clicking on the “Report to USA Hockey” link on the USA Hockey SafeSport Program webpage (www.usahockey.com/safesport), (2) emailing to SafeSport@usahockey.org, or (3) calling 800-888-4656. Reports to USA Hockey are initially handled by the USA Hockey General Counsel and the USA Hockey SafeSport and Legal Administrator.

The USA Hockey SafeSport Program webpage contains contact information for each Affiliate SafeSport Coordinator, and reports may also be directed to the SafeSport Coordinator for the applicable Affiliate.

USA Hockey and its Affiliates will take a report in the way that is most comfortable for the person initiating a report, including an anonymous, in-person, verbal or written report. If reporting by email or use of the Reporting Form on the SafeSport Program webpage, it is strongly encouraged that the following information be included:

  • the name(s) and contact information of the Claimant(s).
  • the type of misconduct alleged.
  • the name(s) of the individual(s) alleged to have committed the misconduct.
  • the date(s) the misconduct was committed.
  • the names of other individuals who might have information regarding the alleged misconduct.
  • a summary statement of the reasons to believe that misconduct has occurred.

Confidentiality

To the extent permitted by law, and as appropriate, USA Hockey and all USA Hockey Member Programs shall on request from the Claimant to keep the Claimant’s name confidential, not make public the names of potential Claimants, the Respondent, or the people who made a report of child physical and sexual abuse to the authorities.

Anonymous Reporting

Anonymous reporting may make it difficult for USA Hockey or the Affiliate to investigate or properly address misconduct or abuse. Additionally, a Respondent to an anonymous report will have an opportunity to contest allegations, and without testimony or other evidence on the record in that hearing, a finding that a Respondent has violated SafeSport Policies will be difficult to prove. However, USA Hockey recognizes it can be difficult for an athlete, teammate, friend or family member to report an allegation of misconduct and strives to remove as many barriers to reporting as possible. Anonymous reports may be made without the formality of completing a Report Form:

  • by completing the Reporting Form without including their name.
  • by expressing concerns verbally to USA Hockey, the Affiliate SafeSport Coordinator or to their Member Program administrator.
  • through email to USA Hockey at SafeSport@usahockey.org or to the Affiliate SafeSport Coordinator.

“Whistleblower” Protection

Regardless of outcome, it is the policy of USA Hockey and all USA Hockey Member Programs to support the Claimant(s) and his or her right to express concerns in good faith. Neither USA Hockey nor any USA Hockey Member Program will encourage, allow or tolerate attempts from any individual, group or organization to retaliate, punish, or in any way harm any individual(s) who reports a concern in good faith or otherwise participates in an investigation (e.g., a witness). Such actions against a Claimant or witness will be considered a violation of the USA Hockey SafeSport Program and grounds for disciplinary action, and may also be subject to civil or criminal proceedings.

Bad-Faith Allegations

A report of abuse, misconduct or policy violation that is malicious, frivolous or made in bad faith is prohibited. Such reports will be considered a violation of the USA Hockey SafeSport Program and grounds for disciplinary action. Depending on the nature of the allegation, a person making a malicious, frivolous or bad-faith report may also be subject to civil or criminal proceedings.

Conflicts of Interest

Any person or organization that may have a conflict of interest because they are named in a complaint, are a witness to an allegation, are closely affiliated with the person accused of misconduct, or who may have other potential bias, are considered to have a conflict of interest in the investigation or outcome of the complaint, and shall be recused from participating in an investigation or other disciplinary process. The investigation and hearing process shall be handled by persons that are reasonably disinterested and impartial to the matter and all other persons and the program involved.